Example threads

Be inspired with the following thread examples used by organizations around the world.

On this page

Prepare for a meeting

Use Loomio to prepare for your next meeting by involving people from the outset - to establish a focus for the meeting and co-create the agenda. This will help everyone align towards the most important issues, making better use of your precious time together.

Step 1: Meeting focus

Ask where the focus should be for the next meeting.

We spend a lot of precious time in meetings and don't always talk about the things that really matter.

Invite people to say what they think and co-create your agenda.

Screenshot of a thread with the title "Next Meeting". It has a tag "Prepare for meeting" and along iwth a message giving context for the meeting there is an attached file: "Oatmilk Co-op Meeting Agenda.pdf". Beneath this opening message are comments from other members asking for items to be added to the agenda or amended.

Step 2: Meeting agenda

Announce your next meeting with a clear agenda.

Include documents, links and any materials that will be discussed to help everyone prepare.

Invite people to respond with an Opt-in poll to confirm they have read the agenda and are ready for the meeting.

Screenshot of a discussion titled "Meeting Agenda". The opening message is richly formatted, with "Meeting focus" in bolded text and a blue link to the meeting agenda. There is a poll beneath this asking members to confirm they are going to the meeting and have read the agenda. The poll shows 4 members have said yes, and 2 are undecided.

Step 3: Minutes and actions

Following the meeting, record the minutes and actions.

Use a Proposal poll to confirm everyone has read the minutes and accepted their actions.

This provides a clear record of the meeting and a reference for the future for further discussion.

Screenshot of a discussion thread titled "Meeting minutes and actions". In the opening message the author is thanking the members for a productive meeting and includes a link to the minutes and actions. Beneath this message is a poll asking folks to vote whether they agree with and approve the minutes and actions. The current poll shows 4 agree and 2 are undecided. The bottom of the window shows fields to cast a vote: a list of buttons with the words "Agree", "Abstain", and "Disagree"; a reason field; and a submit vote button.

Approve a document

Use Loomio to introduce, discuss and develop an important document, policy or agreement. Invite feedback and contributions from people, and integrate this with successive drafts until it is ready to be approved. Involving people in the creation of an important document insures a better outcome with less stress and anxiety.

Step 1: Introduce and discuss

Introduce the document purpose, along with any background information.

Stating the purpose of the document helps people stay focused.

Invite people to contribute information and their expertise, and use this to frame the document.

Screenshot of discussion titled "Hiring policy". The opening message includes a link to the current hiring policy and some further context. The comments beneath are discussing the importance of this policy and a quote from another org's hiring policy.

Step 2: Integrate feedback and contributions

Acknowledge and consider feedback and contributions from people.

Integrate contribution into a first draft of the document.

Invite people to a Sense check poll to survey opinions and clarify any issues with the draft.

Screenshot of discussion titled "New Hiring policy draft". The opening message thanks members for their inputs and provides a link to the updated policy document. The author asks to please read the updated policy and let them know "if you think we are on track or have some concerns to address". Beneath this is a poll with several voting options: "Looks good", "Not sure yet", and "Concerned". A pie chart shows the current outcome of the poll, with 2 people voting "looks good", 1 person voting "concerned", and 3 still undecided.

Step 3: Approve document

After people's feedback is considered and incorporated into the document, proceed to approval or agreement.

Use a Proposal poll to make a decision to approve the document.

This provides a clear record of the decision made and a reference for the future for further discussion.

Screenshot of discussion titled "Approve new hiring policy". In the opening message, the members are thanked for participating in the process as it feels like everyone co-created this new policy. It then says that the org is ready to formally approve the document, and asks the members to vote for the approval below. Below this message is a vote where you can approve, abstain, or disagree. A pie chart shows the current results with 4 people voting in approval and 2 undecided.

Outcome

When the poll closes, state an outcome.

A screenshot of a blue window showing the outcome of the discussion "Approve a new hiring policy". The policy was approved and everyone is thanked for their support.

Raise an issue

Is there an issue, problem or opportunity you want to raise with your group?

A Loomio thread is a great way to raise an issue at the moment you are thinking about it, or when following up from a meeting.

  • Start the thread in your own time
  • People respond in their time
  • The thread builds a record of the discussion and any decisions

Tips for raising issues in Loomio:

  • Describe the issue, attach or link to background information and ask for comments, ideas and help.
  • Notify people you want to hear from.
  • Shoulder-tap people with @mention to get their attention.
  • Or don't notify anyone - for nonurgent issues, just get a discussion started in your group without clogging people's in-boxes.

Don't wait until you have all the info to start a thread! Use the thread to invite people help you figure out a resolution to the issue.

Screenshot of a discussion titled "Preparing a new sustainability service" with the tag "marketing". In the opening message the author asks for support with this initiative and includes a link to an initial description of the service. There is a comment thread beneath where they give further context and other members begin discussing how to help.